Role Overview
We are seeking an Operations Coordinator to provide essential administrative, coordination, and workflow support to the COO Office. This role ensures operational activities, governance cycles, documentation, and cross-functional work are executed with accuracy, timeliness, and structure.
The position is hands-on and focused on:
- Organising work streams
- Coordinating inputs
- Managing documentation
- Maintaining operational discipline across the division
Duties
- Administrative and operational Support: Track and organise operational tasks, maintain action logs, prepare meeting notes, and ensure deadlines are met.
- Cross-functional coordination: Facilitate smooth task handovers between Operations, Finance, Tech, Commercial, and People teams; manage pre-read documentation and agendas.
- Document preparation and governance: Prepare and format operational reports, business cases, and submissions; consolidate inputs and maintain version control.
- Contract & procurement administration: Maintain contract repository, track renewals, assist with procurement paperwork, and manage POs and invoices.
- Financial and operational administration: Process purchase orders, track spend, and ensure compliance with documentation standards.
- Governance support: Maintain templates, SOPs, and operational documentation; support governance cycles and identify process improvements.
Requirements
- 10 years’ experience in operations administration, coordination, or business support.
- Background in operations or technical environments preferred.
- Strong proficiency in Word, Excel, PowerPoint, and business documentation.
- Experience with procurement, POs, invoices, or contract administration advantageous.
- Excellent organisational and time management skills.